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Department: Administration

Reports To: Chief Executive Officer

Location: Phoenix, AZ

TriStar PLM Solutions is looking for an Executive Personal Assistant to perform a variety of administrative tasks and support our company’s CEO. An executive assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.

Apply for Position:

Please use the form below to submit your resume. Alternatively, you can send your resume and contact information to careers@tristar.com.

POSITION REQUIREMENTS

• Excellent MS Office Suite – 3 years (preferred)
• WordPress and web design skills (preferred)
• Executive Assistant, Personal Assistant, or similar role – 1 year (preferred)
• Associate degree (preferred)
• Outstanding organizational, administrative, and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion, integrity, professionalism, and confidentiality

POSITION RESPONSIBILITIES

• Act as the point of contact for the CEO
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and schedule meetings
• Make travel and accommodation arrangements
• Track daily expenses
• Personal Shopping and running of Personal Errands
• Manage office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Available during business hours but also responsive outside of business hours.

COMPENSATION:

• Full-time M-F employment
• Competitive salary starting at $60,000/yr (depending on experience and skill set)
• Bonus Pay Available
• Hybrid Role

BENEFITS (after 90-day assessment)*

• Medical, Vision, Dental & Life insurance
• Health Flex Savings Account
• 401(k) Traditional and Roth
• Profit Sharing
• Flexible paid vacations/sick leave & holidays
• Complimentary in-house gym/athletic center

This Job Is Ideal for Someone Who Is:

• Dependable — is more reliable than spontaneous
• People-oriented — highly charismatic, enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity

COVID-19 considerations:
Offices are sanitized daily and air purification systems are located throughout the building. Staff is safely distanced.

Last Updated May 13, 2024